Venue and hall is where the event is hosted. Normally the Venue is the building. E.g. The opera house, inside the house there are multiple halls e.g. The great stage, the small stage, the back stage etc. In a venue, address information and geographical location are defined. In a hall, number of seats are defined.
Create a venue
Navigate to Administration - Venues - Venues and click Add venue in the upper right corner.
Name the venue, give it an abbreviation and enter its address. Click Save or Save & create hall.
Note!
- It is possible to use Find location to find the coordinates based on the venue name.
- The name and address can be edited afterwards.
There is a dedicated tab for Translation of the Venue name.
Create a hall
Create numbered hall
Numbered halls are created by Tixly Support.
Create unnumbered hall
To create a hall, navigate to Administration - Venues - Hall and click Add Hall.
The hall needs a Name, an Abbreviation, to be connected to the correct Venue, set Number of tickets (hall capacity) and Configuration name. It is also possible to set an admin name, only visible in Box Office for administrators.
In the tab Configurations, you can edit the name of created configurations and delete them. A configuration will be deleted when the switch is set to Yes and the user clicks Save.
In the Entrance tabs, entrances can be created and that can be connected to seats in the hall view. It is also possible to change names of already created entrances.
There is a dedicated tab for Translation of the Venue name.
Note!
- Backdrop image is only used for numbered halls.
- If Is numbered is set to Yes (only for numbered halls), it is possible to set if seat numbers should be shown on the seat in BoxOffice sales view or not.
Edit a hall
In Administration - Venues - Venues, it is possible to change name and address.
In Administration - Venues - Halls, it is possible to change name, change configuration name, delete configuration, add, edit and delete entrances and change capacity in unnumbered venues.
In event it is possible to make changes on the hall that only apply to that specific event.
Unnumbered hall
Change capacity
To change capacity in an unnumbered event navigate to sales view and click Edit in the lower right corner. Set a new capacity and click Save.
Numbered hall
To make changes in a event navigate to sales view, mark some seats and click Edit in the lower right corner.
Add seat notice
A seat notice is visible in box office sales view, in the buying process online and on the ticket. Add it by clicking Edit, inputting a notice (e.g. "restricted view") and clicking Save.
Change price zone and entrance
In the same view it is possible to change Price zone and Entrance on selected seats. This is done in the same way as you add a seat notice.
If you want to add a price zone in an already created event, you would first change it in the sales view, then navigate to edit event (Administration - Events - Dates or by holding the ctrl key and clicking the Edit button), go to Hall & prices and add a new price to the newly created price zones.
NOTE! It is not possible to select seats in a price zone that don't have a price connected to it.
Remove seats
The last thing you can do in the hall view is to permanently remove seats from the event. These seats cannot be created again when removed so in most cases it makes more sense to block them instead of deleting them.
Copy or create new configuration
It is possible to create a new configuration from the changes made above or copy them to other configurations or events.
Copy configuration
Navigate to sales view and make the desired changes. Choose if all seats should be copied (other event specific changes will be override) or if you only want the copy to apply for specific seats, mark those seats.
Click the cogwheel to the left of the number that indicates number of selected seats and in the dropdown menu choose Copy configuration.
- All seats or selection: Choose if the copy should apply to all seats or only selected.
- Choose what to copy: Choose what settings that should be copied.
- Choose where to copy: Choose which events that the settings should be copied to.
Create new configuration
Make the desired changes and choose New configuration in the cogwheel. Set a name for the configuration and click Save. The new configuration is now created and can be used next time a event is created.